Judicial Administrative Assistant I
Description:
SPECIAL INFORMATION:
oA criminal background check is required.
oAn employee new to the Judicial Branch will serve a one-year probationary period.
Nature of Work:
This is legal and administrative office support and judicial process coordination work.
Work includes providing legal/executive/administrative office support services to one or more judges, generally in a multi-judge district court, or a board of judges.
Although the primary purpose of positions in this classification is to provide services to judges, the employee may provide support services of an administrative or secretarial nature to a district court administrative assistant, court administrator, or other court departments as assigned.
A position may be assigned to perform these duties for two or more departments.
Work is performed in accordance with legal reference manuals and dictionaries, district and Judicial Branch rules and regulations, state statutes, and verbal or written instructions.
Work is performed with considerable independence after a brief orientation to the workflow of the office.
Work is reviewed for the effective and timely processing of information through the office and for the accuracy, completeness, and adherence to court and legal procedures of documents generated on computers or in writing.
Essential Functions:
(Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.
) oTypes, edits, and proofreads a variety of legal and court documents for grammar, style, punctuation, sentencestructure, spelling, and format; serves as personal and confidential assistant to the judge.
oComposes letters and a variety of correspondence and proposed legal documents within assigned areas ofresponsibility for review, approval, and signature of a judge; reviews pleadings, correspondence, andtelephone messages for proper action or proposed response from the court; drafts specific, general, or revisedorders for the judge's review; communicates with counsel, parties involved, jurors, law enforcement, and otheragencies as authorized.
oArranges for meetings and conferences by notifying participants, preparing and distributing agenda andaccompanying materials, and assists with follow-up of decision items; makes and coordinates travelarrangements.
oOrganizes and coordinates incoming paperwork to keep appropriate individuals informed and to ensure timelyand accurate processing of information.
oAssists the judge with the preparation of a department budget; reviews and submits requisition/claiminformation oMaintains hard copy and/or computerized calendars of case status, conferences, and other events or activities;schedules cases for the judge; reminds judge and others of dates and events; pulls files and obtains otherinformation required for court, conferences, and meetings; maintains filing systems; orders office supplies;maintains the judge's law library.
oReceives, screens, and routes incoming telephone calls and provides information as authorized; screens mail;schedules matters for hearing and maintains judge's personal calendar; coordinates jury instructions.
oAnswers telephone in a professional, confidential, and courteous manner; screens calls, takes messages, andprovides information as authorized.
oMay arrange for, attend, and electronically record sentencing hearings.
Working Conditions:
Position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving, and carrying light to medium objects, and operating office equipment.
Physical Demands:
The work is performed primarily in an office environment and involves exposure to normal, everyday risks which require normal safety precautions typical of offices.
May be required to travel to sentencing hearings held in a state prison.
QualificationsNot Applicable Recommended Skills Administration Law Enforcement Punctuation Self Motivation Event Management Secretarial Experience Estimated Salary: $20 to $28 per hour based on qualifications.
SPECIAL INFORMATION:
oA criminal background check is required.
oAn employee new to the Judicial Branch will serve a one-year probationary period.
Nature of Work:
This is legal and administrative office support and judicial process coordination work.
Work includes providing legal/executive/administrative office support services to one or more judges, generally in a multi-judge district court, or a board of judges.
Although the primary purpose of positions in this classification is to provide services to judges, the employee may provide support services of an administrative or secretarial nature to a district court administrative assistant, court administrator, or other court departments as assigned.
A position may be assigned to perform these duties for two or more departments.
Work is performed in accordance with legal reference manuals and dictionaries, district and Judicial Branch rules and regulations, state statutes, and verbal or written instructions.
Work is performed with considerable independence after a brief orientation to the workflow of the office.
Work is reviewed for the effective and timely processing of information through the office and for the accuracy, completeness, and adherence to court and legal procedures of documents generated on computers or in writing.
Essential Functions:
(Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.
) oTypes, edits, and proofreads a variety of legal and court documents for grammar, style, punctuation, sentencestructure, spelling, and format; serves as personal and confidential assistant to the judge.
oComposes letters and a variety of correspondence and proposed legal documents within assigned areas ofresponsibility for review, approval, and signature of a judge; reviews pleadings, correspondence, andtelephone messages for proper action or proposed response from the court; drafts specific, general, or revisedorders for the judge's review; communicates with counsel, parties involved, jurors, law enforcement, and otheragencies as authorized.
oArranges for meetings and conferences by notifying participants, preparing and distributing agenda andaccompanying materials, and assists with follow-up of decision items; makes and coordinates travelarrangements.
oOrganizes and coordinates incoming paperwork to keep appropriate individuals informed and to ensure timelyand accurate processing of information.
oAssists the judge with the preparation of a department budget; reviews and submits requisition/claiminformation oMaintains hard copy and/or computerized calendars of case status, conferences, and other events or activities;schedules cases for the judge; reminds judge and others of dates and events; pulls files and obtains otherinformation required for court, conferences, and meetings; maintains filing systems; orders office supplies;maintains the judge's law library.
oReceives, screens, and routes incoming telephone calls and provides information as authorized; screens mail;schedules matters for hearing and maintains judge's personal calendar; coordinates jury instructions.
oAnswers telephone in a professional, confidential, and courteous manner; screens calls, takes messages, andprovides information as authorized.
oMay arrange for, attend, and electronically record sentencing hearings.
Working Conditions:
Position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving, and carrying light to medium objects, and operating office equipment.
Physical Demands:
The work is performed primarily in an office environment and involves exposure to normal, everyday risks which require normal safety precautions typical of offices.
May be required to travel to sentencing hearings held in a state prison.
QualificationsNot Applicable Recommended Skills Administration Law Enforcement Punctuation Self Motivation Event Management Secretarial Experience Estimated Salary: $20 to $28 per hour based on qualifications.
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