Business Office Manager
Description:
Job Overview:
The Montana Mental Health Nursing Care Center is a licensed residential facility for the long-term care and treatment of persons who have mental disorder and who require a level of care not available in the community, but who cannot benefit from the intensive psychiatric treatment available at Montana State Hospital.
The Business Manager serves as the Chief Financial Officer for the entire facility and is a key member of the facility management team.
Key responsibilities include:
1) Provides solution focused strategies with budget findings/shortfalls to the management team; 2) Providers facility administrator with critical decision-making on issues that impact these areas; and 3) Provides leadership and direct supervision to 3.
91 FTEs.
Essential Functions (Major Duties or Responsibilities):
Management of Financial/Budget Function(45%) Serves as the Chief Financial Officer and directs all the financial and budget activities.
Oversees accounting and payroll functions and ensures financial transactions are in compliance with policies and procedures, including federal, state, and county regulations.
Develops detailed monthly, quarterly, and annual budget reports for the Superintendent and Administrator.
Provides solution focused strategies with budget findings/shortfalls to the management team.
Determines new fiscal policies or updates policies as needed.
Audits and analyzes cost control records maintained by the various departments; evaluates past and current performance and interprets the effects of transactions on the facility budget.
Reviews federal and state certification and survey requirements; prepares for inspections and coordinates any post survey plans of correction.
Prepares and calculates annual Medicaid and Medicare cost reports and submits annual reports to state and federal agencies.
Prepares revenue and expenditures budget projections and recommends budget adjustments as necessary.
Analyzes budget appropriations and develops the biennium budget.
Personnel Management(40%) oProvides leadership and direct supervision to key business, data, and procurement staff.
oOversees overall staff activities by monitoring quality and quantity of work through subordinate supervisors.
Approves supervisors' work plans for the accounting and human resources staff, food service staff and maintenance workers.
Determines and communicates changes in processes or priorities.
oEnsures staff compliance with personnel rules, regulations, and policies.
oMentors, coaches, and supports staff development; conducts performance appraisals, implements annual performance goals and implements constructive discipline as necessary.
C.
Other Management Activities(15%) oRepresents the facility at forums and communicates with the general public, unions, local government agencies and other stakeholders.
oOversees the data control functions of the facility.
oOversees procurement and contract administration with service/maintenance vendors and negotiates required contract renewals for the operation and ongoing licensure of the facility.
Physical and Environmental Demands:
Typical office environment, but work hours may exceed a 40-hour work week.
Occasional travel may be required with advance notice.
Knowledge, Skills and Abilities (Behaviors):
Required for the first day of work:
Knowledge of financial management, budget projections, and contract administration.
Knowledge of business operation principles and practices.
General knowledge of quality improvement practices and strategies.
Exceptional written and verbal communication skills.
Facilitation, persuasion, and negotiation skills.
Ability to exercise independent judgment and resolve complex situations.
Ability to motivate and coach staff on strengths and areas of improvement.
Effective leadership skills.
Supervision If this incumbent supervises others, please list each employee supervised and the position number:
The number of FTEs this position directly supervises is:
4.
0 FTEs.
The position number for each directly supervised employee is:
Data Control Specialist (1.
0 FTE, 69133014 ), Business Office Specialist (1.
0 FTE, 69133004 ), Purchasing Technician (1.
0 FTE, 69133092 , Supply Clerk (1.
0 FTE, 69151637).
QualificationsNot Applicable Recommended Skills Auditing Communication Decision Making Facility Management Finance Human Resources Estimated Salary: $20 to $28 per hour based on qualifications.
Job Overview:
The Montana Mental Health Nursing Care Center is a licensed residential facility for the long-term care and treatment of persons who have mental disorder and who require a level of care not available in the community, but who cannot benefit from the intensive psychiatric treatment available at Montana State Hospital.
The Business Manager serves as the Chief Financial Officer for the entire facility and is a key member of the facility management team.
Key responsibilities include:
1) Provides solution focused strategies with budget findings/shortfalls to the management team; 2) Providers facility administrator with critical decision-making on issues that impact these areas; and 3) Provides leadership and direct supervision to 3.
91 FTEs.
Essential Functions (Major Duties or Responsibilities):
Management of Financial/Budget Function(45%) Serves as the Chief Financial Officer and directs all the financial and budget activities.
Oversees accounting and payroll functions and ensures financial transactions are in compliance with policies and procedures, including federal, state, and county regulations.
Develops detailed monthly, quarterly, and annual budget reports for the Superintendent and Administrator.
Provides solution focused strategies with budget findings/shortfalls to the management team.
Determines new fiscal policies or updates policies as needed.
Audits and analyzes cost control records maintained by the various departments; evaluates past and current performance and interprets the effects of transactions on the facility budget.
Reviews federal and state certification and survey requirements; prepares for inspections and coordinates any post survey plans of correction.
Prepares and calculates annual Medicaid and Medicare cost reports and submits annual reports to state and federal agencies.
Prepares revenue and expenditures budget projections and recommends budget adjustments as necessary.
Analyzes budget appropriations and develops the biennium budget.
Personnel Management(40%) oProvides leadership and direct supervision to key business, data, and procurement staff.
oOversees overall staff activities by monitoring quality and quantity of work through subordinate supervisors.
Approves supervisors' work plans for the accounting and human resources staff, food service staff and maintenance workers.
Determines and communicates changes in processes or priorities.
oEnsures staff compliance with personnel rules, regulations, and policies.
oMentors, coaches, and supports staff development; conducts performance appraisals, implements annual performance goals and implements constructive discipline as necessary.
C.
Other Management Activities(15%) oRepresents the facility at forums and communicates with the general public, unions, local government agencies and other stakeholders.
oOversees the data control functions of the facility.
oOversees procurement and contract administration with service/maintenance vendors and negotiates required contract renewals for the operation and ongoing licensure of the facility.
Physical and Environmental Demands:
Typical office environment, but work hours may exceed a 40-hour work week.
Occasional travel may be required with advance notice.
Knowledge, Skills and Abilities (Behaviors):
Required for the first day of work:
Knowledge of financial management, budget projections, and contract administration.
Knowledge of business operation principles and practices.
General knowledge of quality improvement practices and strategies.
Exceptional written and verbal communication skills.
Facilitation, persuasion, and negotiation skills.
Ability to exercise independent judgment and resolve complex situations.
Ability to motivate and coach staff on strengths and areas of improvement.
Effective leadership skills.
Supervision If this incumbent supervises others, please list each employee supervised and the position number:
The number of FTEs this position directly supervises is:
4.
0 FTEs.
The position number for each directly supervised employee is:
Data Control Specialist (1.
0 FTE, 69133014 ), Business Office Specialist (1.
0 FTE, 69133004 ), Purchasing Technician (1.
0 FTE, 69133092 , Supply Clerk (1.
0 FTE, 69151637).
QualificationsNot Applicable Recommended Skills Auditing Communication Decision Making Facility Management Finance Human Resources Estimated Salary: $20 to $28 per hour based on qualifications.
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